Event Planning Checklist: When to Order Your Tickets

Plan ahead with our timeline guide for ordering custom printed tickets for your next event.

Event Planning Checklist: When to Order Your Tickets

Timing your ticket order correctly ensures you have professional printed tickets ready when you need them — without rush fees or last-minute stress.

8-12 Weeks Before the Event

  • Finalize event details (date, venue, pricing tiers)
  • Choose your ticket template or begin custom design
  • Determine quantity needed (plan for 10-15% buffer)

6-8 Weeks Before

  • Complete your ticket design in our editor
  • Select paper stock and finishing options
  • Choose numbering type and starting numbers
  • Place your order for standard production

4-6 Weeks Before

  • Receive and inspect your printed tickets
  • Distribute to sales channels and box offices
  • Set up scanning/entry systems with your number ranges

2-4 Weeks Before

  • Order additional tickets if sales exceed projections
  • Rush production available (3-5 business day turnaround)

Pro Tips

  • Always order 10-15% more than you think you need. Reprints are more expensive than slightly over-ordering.
  • Keep design files saved in your account. Reordering identical tickets takes minutes, not hours.
  • Consider stub options for events where you need to retain a portion at entry for accounting purposes.